INDEPENDENT EXAMINATION BOARD

GENERAL LEGAL COUNCIL INDEPENDENT EXAMINATION BOARD.

RULES AND REGULATIONS FOR THE CONDUCT OF PROFESSIONAL EXAMINATIONS

  1. INTRODUCTION

These rules and regulations are designed to govern the conduct of all examinations, except for the Entrance Examination at the Ghana School of Law, including, but not limited to the Professional Law and the Post-Call Law Courses. These rules and regulations, as modified from time to time, shall take precedence over any pre existing practice or procedure on the subject of Examinations. Only a candidate who is officially enrolled on a programme of study at the Ghana School of Law School or referred or failed and is registered as such and has met all financial obligations to the School is eligible to sit the appropriate examinations.

  1. DUTIES AND RESPONSIBILITIES OF CANDIDATES

2.1 A candidate for an Examination conducted by the Independent Examination Board of the General Legal Council must have followed the approved course over the required period, and must have registered for the examination.

2.2 It shall be the duty of the candidate to consult the daily time-table, where applicable.

2.3 Strict silence must be observed at all times in the examination room. The examination is deemed to be in progress from the time a candidate enters the room and until the scripts have been collected at the end of the examinations.

2.4 A candidate must not speak to or otherwise communicate with any other candidates throughout the examination.

2.5 A candidate who reports for an examination more than half an hour after its commencement shall be refused entry to the examination.

2.6 It shall be the candidate’s responsibility to provide for himself /herself a pen, pencil, an eraser or other approved material as needed. It is also the candidate’s responsibility to ensure that he/she is given the right question paper and other material needed for the examination.

2.7 A candidate shall not bring to the Examination Centre or to the wash-room of the Examination Centre or the immediate vicinity any book, paper, written information or cellular/mobile phones, tablets or any other material, device or instrument not expressly authorized for the purpose of the examination.  Any such material shall not be deposited at the entrance of the Examination Room or in the wash-room or within 50-metres radius of the Examination Room. Any such material shall be deposited only in the area designated by the Chief Invigilator and must not be taken to the Examination Room or into the wash-room.

2.8 A candidate who is suspected of hiding an unauthorised material on his/her person may be asked by the Invigilator to submit to a body search.

2.9 Smoking and / or drinking of alcoholic beverages is not allowed in the Examination Room.

2.10 No candidate shall enter the Examination Room until he/she is invited and/or requested to enter the examination room by the Chief Invigilator and /or his/her representative.

2.11 A candidate shall uphold the highest standard of civility and courtesy in an examination room, and shall not flout the instruction(s) of the Chief Invigilator or Invigilator.

2.12 A candidate shall for the purpose of identification by the Chief Invigilator/ Invigilator, carry on him/her a valid GSL identity card which shall be placed on the examination table to enable the invigilator ascertain the identity of the person writing the examination. A defaced student identity card shall not be deemed valid for the purpose of identification.

2.13. The Chief Invigilator shall refuse any candidate without a valid Ghana School of Law identity card entry to the examination.

2.14 No communication between candidates is permitted in the examination room and accordingly

  1. A candidate shall not pass, attempt to pass or receive any information, material, device or instrument from another candidate during an examination.
  2. A candidate shall not copy or attempt to copy from another candidate or engage in any similar activity.
  • A candidate shall not in any way disturb or distract any other candidate during the examination.
  1. A candidate shall not have any writing on any part of his/her body or clothing.
  2. A candidate shall not plagiarize by presenting another person’s work as though it were his/her work.
  3. A candidate may attract the attention of the invigilator by raising his/her hand for the purpose of making a complaint or request.

2.15 A candidate may leave the Examination Room temporarily, only with the express permission of the Invigilator. In such cases, the Invigilator shall satisfy himself/herself that the candidate does not carry on his/her person any unauthorised material.

2.16 A candidate who is allowed to leave the examination room temporarily will be accompanied while outside the examination room by an attendant designated by the Invigilator.

2.17 A candidate who finishes an examination ahead of time may leave the Examination Room but not earlier than 30minutes from the commencement of the examination and not later than 15 minutes to the end of the examination, and only after surrendering his/her answer book(s) and signing the attendance register. The candidate shall not be allowed to return to the examination room thereafter.

2.18 At the end of each examination, a candidate shall ensure that he/she does not take away any answer books, whether used or unused, from the examination room.

2.19 A candidate shall not in anyway mutilate or interfere with the stapling in the answer books/sheets. Any complaints about the answer books should be brought to the attention of the Invigilator.

2.20 A candidate who fails to be present at an examination without any satisfactory reason shall receive a failure grade in that paper. Reasons which may not normally be accepted as excuses for being absent from any paper include but are not limited to:

  1. mis-reading the time-table
  2. forgetting the date or time of examination
  • inability to locate the examination room
  1. inability to rouse oneself from sleep in time for the examination
  2. failure to find transport
  3. any medical condition which has not been certified as such by a professional medical practitioner

2.21 Pregnancy and bereavement shall generally not be an excuse for exemption from Examination.

2.22 At the close of examinations, candidates in the Examination Hall shall remain seated until all answer scripts have been collected and the Invigilator gives the signal to leave the room.

2.23 Under no circumstances should a candidate write or sign his/her name on any part of the answer sheet, doing so will be an offence.

  1. MALPRACTICES OR OFFENCES

3.1 An examination malpractice or offence shall include any attempt on the part of a candidate, conspiring with another candidate, or aiding or abetting or facilitating any candidate to gain an unfair advantage in the examination, and any breach of the instructions to candidates.

3.2 An examination offence shall include but not be limited to the following:

  • Writing name in any part of  the exam sheet.
  • Cheating, by any means, attempting to cheat or assisting another candidate to cheat.
  • Impersonating an examination candidate, or allowing one self to be impersonated.
  • Opening the examination paper before the examination has commenced.
  • Having any writing on any part of a candidate’s body or on his or her clothing.
  • Carrying unauthorised material to the examination room and /or having unauthorised material on his /her person.
  • Communicating or attempting to communicate with other candidates or any other person without permission of the invigilator or other authorized person while inside the Examination Room.
  • Attempting to gain an unfair advantage in the examination.
  • Plagiarising another person’s work as though it were the candidate’s work.
  • Continuing to write after the examination has officially ended.
  • Attempting to conceal identity by willfully writing the wrong index number on the answer booklet as against the one indicated on the Attendance Sheet.
  1. SANCTIONS FOR MALPRACTICES AND OFFENCES

4.1A breach of any of the Instructions to candidates herein may result in one or more of the following sanctions:

  1. A reprimand
  2. Loss of mark
  • Cancellation of a candidate’s marks for the examination paper in issue(in which case zero shall be substituted for the marks earned)
  1. Cancellation of a candidate’s marks in all of the candidates courses for that particular level of study, with the possibility of being disqualified from sitting any future examination by the General Legal Council.
  2. Withholding of results for a period
  3. Award of a failed grade
  • Notification of relevant professional bodies of the offence which may lead to inability to practice in a particular profession.
  1. PROCEDURES FOR HANDLING MALPRACTICES AND OFFENCES

5.1 The Chief Invigilator shall submit a report on cases of examination malpractices and offences to the Independent Examination Board of the General Legal Council.

  • A determination as to the validity or otherwise of the complaint shall be made expeditiously by the Independent Examination Board of the General Legal Council.
  • In the determination of the validity or otherwise of a complaint, the Independent Examination Board of the General Legal Council shall be guided by the rules of Natural Justice.
  • The IEB shall report its findings to the General Legal Council.

AMENDMENT OF HANDBOOK

The School reserves the right to change the rules and regulations without prior notice.

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