STUDENT HANDBOOK

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GENERAL COMPORTMENT

1. Every student of the Ghana School of Law (“GSL”) shall dress decently and respectably in the prescribed attire for lectures and the various functions.

2. The dress code for lectures is black (plain black or with thin stripes) and white. Checking materials are not allowed. Appropriate suiting materials must be used at all times. Lycra and stretch fabrics are not encouraged. Wearing three quarter trousers, jeans and corduroy is not appropriate dressing.

3. Students of the GSL are to wear court shoes or flat shoes. Sandals, flip flops and slippers are not permitted.

4. Hair must be kept neat; jewellery must be kept to the minimum and make-up toned down.

5. Dressing provocatively is strictly prohibited in the GSL. Specifically, mini dresses and skirts are not allowed. Skirts and dresses must be kept below the knee level.

6. Students inappropriately attired shall be denied access to lecture or examination halls

7. It is misconduct and a violation of this Code for a student of the GSL to dress in a manner inconsistent with the GSL dress code.

8. Students are required to have their meals, snacks, as well as relaxation and other activities at the officially appointed places.

9. Every student shall, at all times, conduct himself/herself in an orderly manner, with dignity and self-respect.

10. Students shall show particular respect for authority and uphold law and order. Accordingly, it shall be a violation of this Code for any student :
– to conduct himself/herself in such a manner as would amount to rudeness, disrespect or insulting behaviour towards any lecturer or officer of the School.
– to intentionally or willfully disobey or disregard any regulations and orders as may be made for orderly running of the School and
– to be under the influence of alcohol or narcotic substances while in class or School.

11. Students are expected to be at lectures on time. Lecturers shall have the right to refuse entry to students who arrive thirty minutes after the commencement of lectures.

12. Loitering outside lecture halls when lectures are in session and particularly to answer phone calls during lectures are prohibited. Students found in contravention of this rule shall have their phones seized or be prevented from joining the lecture.

13. Students must ensure that their attendance to lectures, tutorials and seminars are recorded on the biometric attendance device or any other system provided for the recording of attendance.
Handbook For All Students – December 2019

B. ACADEMIC SESSIONS

14. The academic session for Professional Law Course Students is in two parts:
 First Year – Part One
 Second Year – Part Two

15. All eligible Professional Law Students shall undertake an internship from July to September each year.

16. The academic session for Post-Call Law Course shall commence from October and end in June/July the following year.

C. REGISTRATION

17. All Professional Law Course and Post-Call Law Course students shall properly register to undertake the requisite Course within three weeks from the commencement of the academic year, after which period no registration shall be allowed.

18. A student shall be allowed to register upon paying half of the approved School fees for the appropriate Course of study, or in the case of newly admitted students the amount indicated in the admission letter to be paid for registration.

19. A student who fails to register during the three week period shall forfeit his/her right to write examination for the entire academic year.

20. An Orientation Programme shall be organised for all new students and (attendance) shall be compulsory

D. DURATION OF COURSE

21. The minimum period for completion of the Professional Law Course shall be two years and that of the Post-Call Law Course shall be one year.

22. A repeating/re-sit student has three attempts at each examination to pass after which his/her studentship shall be cancelled. Such a student may, however be allowed to reapply to the General Legal Council for admission.

E. DEFERMENT OF COURSE OF STUDY

23. A Professional Law Course student shall not be allowed to defer his/her Course of study except under extreme medical conditions certified by a medical practitioner from a reputable health institution. The GSL reserves the right to investigate any Medical Report submitted by a student. The maximum period allowed shall be one year.

24. A Post-Call Law Course student may be allowed to defer his/her Course of study for a
Handbook For All Students – December 2019 maximum period of one year, upon the same grounds and conditions in the above paragraph. 25. A student who wishes to defer his/her Course of study shall apply in writing within at least four weeks after the commencement of the academic year through the Director of Legal Education stating reasons why his/her Course of study needs to be deferred.

26. A student who wishes to resume his/her course of study after the deferral shall apply in writing by the close of the first week in September through the Director of Legal Education. –

27. A student who defers his/her studies beyond a period of one year shall have his/her studentship cancelled. Such a student may, however be allowed to re-apply for admission.

28. Any student who fails to go through the approved procedures before deferring his/her studies shall be deemed to have abandoned his/her studentship. The Director of Legal Education shall cause the name of such student to be removed from the student roll.

F. ATTENDANCE

29. Regular attendance at lectures, tutorials and seminars is compulsory and students are required to be present and take part in any sessional examinations or tutorials that may be conducted by any lecturer.

30. Students who absent themselves from lectures for a total of 28 days or more in any academic year without reasonable excuse, proof of which shall be on him/her, shall be deemed not to have satisfied the attendance requirements for the year and shall be prevented from participating in any examination conducted by the School or the Independent Examination Committee (IEC) and may be required to repeat the year in question.

G. ELIGIBILITY FOR EXAMINATIONS

31. All registered students shall be required to sit for the appropriate exams as shall be indicated on the GSL Academic Calendar on condition that the student has settled all outstanding School fees in full.

32. Payment of School fees must be made in full to enable a student to register and write any and all end of year examinations.

33. Registration for all examinations shall commence not less than a month before the commencement date of the examinations.

34. For the avoidance of doubt, a student who registers for the examination but is caught by the 28-day rule shall not be eligible to write the examination.

35. All students who have settled the requisite fees shall be granted an EXAMS PASS CARD by the Accounts Department one month before the commencement of the appropriate examination.
Handbook For All Students – December 2019

36. A student without an EXAMS PASS CARD shall not be allowed entry into the Examination Centre.

37. All students shall be required to attend lectures, seminars and tutorials punctually. A student who absents him/herself from lectures and tutorials for a cumulative period of 28 days in an academic year shall not be eligible to write any examination in the GSL.

38. Any student who absents him/herself from writing any examination without approval properly sought and given shall be graded “F” in that particular Course.

39. A student who commits an examination malpractice or offence shall be awarded grade “X” denoting disqualification.

40. A student who fails to write an examination or withdraws from an examination shall be required to pay the Examination Registration fees again.

H. REPEAT /RE-SIT EXAMINATION

41. An appropriate date for the re-registration of failed subject (s) will be determined by the School from time to time.

42. A student who passes a re-sit paper shall be graded “B” irrespective of the actual marks obtained in the examination.

43. A Professional Law Course student who fails three or more subjects in an academic year shall re-register and repeat the year in which the failures occur upon payment of the appropriate School fees.

44. A Post-Call Law Course student who fails three or more subjects in the academic year shall re-register and repeat the year upon payment of the appropriate School fees.

45. A student who fails in not more than two subjects in an academic year shall be referred in those subjects and rewrite the examination for those subjects as a supplementary examination.

I. RE-MARKING

46. Any student aggrieved or dissatisfied with the results as published shall within twentyone (21) days of the publication of the examination results petition the Chairperson of the IEC for a re-mark of the script.

47. An appeal for re-marking shall be addressed to the Chairperson of the IEC.

48. The petition shall be accompanied by a non-refundable fee of Three Thousand Ghana Cedis (GHS3,000.00) or such sum as may be determined by the General Legal Council from time to time per script.

49. In a situation where a candidate earns a Pass after re-marking, the fee covering the appeal for re-marking shall be refunded to the said student.

50. A decision on re-marking will be communicated to the student within five (5) weeks from the date the petition is received by the IEC.
Handbook For All Students – December 2019

J. GRADING SYSTEM

51. A student’s performance in a Course shall be graded as follows:
LETTER
GRADE
MARKS INTERPRETATION

A 70-100 Excellent , B+ 60-69 Very Good,  B 50-59 Good , C 40-49 Fail,  D 30-39 Fail,  E 20-29 Fail,  F 20-0 Fail X – Absent i – Incomplete result

52. Grade “X” shall be awarded to a student who registers to write an examination but is unable to write the said examination for reasons acceptable to the School and IEC. Such a student shall be required to re-register and re-sit the said examination.

K. AWARD OF PRIZES

53. Prizes are awarded for the best student in each subject and a grand prize (known as the “John Mensah Sarbah Award”) given to the overall best graduating student.

L. TRANSCRIPT OF ACADEMIC RECORD

54. At the end of a student’s Course of study, GSL shall, on the payment of an appropriate fee, issue to the student a complete transcript of his/her academic record.

M. CHANGE OF NAMES/ DATE OF BIRTH

55. As an institutional policy, the Ghana School of Law does not accept requests to change or amend names/date of birth of students. Student names as captured on LLB Certificates and transcripts shall be used at all times for all records concerning the student.

N. USE OF VEHICLES

56. Any student who wishes to use or keep a vehicle on the premises of the GSL must obtain permission from the Registrar through the Accounts Department.
Handbook For All Students – December 2019 

57. The GSL accepts no responsibility for such vehicles or for any damage that may occur to them or to their owners, drivers or passengers or theft to vehicles or vehicle contents. The use of such vehicles is a privilege which is enjoyed at the sole risk of the persons concerned and which will be withdrawn if it is abused.

O. NON-ACADEMIC MISCONDUCT

No GSL student shall:

58. cause or threaten any other person with bodily harm.

59. assault another person or threaten any other person with assault whether sexual or otherwise or commit a battery against another person.

60. cause by action, threat or a disturbance that the student knows obstructs any activity organized by the GSL, or the day to day running of the School

61. steal, knowingly take, destroy or damage premises of the GSL or any physical property that is not his or her own. 62. knowingly possess property of the GSL without authorization.

63. knowingly use any equipment, facility or service of the GSL without the express authorization of a person or persons authorized to give such permission.

64. sexually assault or rape a person.

65. sexually harass another student by engaging in unwelcome or unwanted behaviour of a sexual nature including attempting to fondle or fondling, attempting to touch or touching, attempting to caress or caressing.

66. produce or distribute any pornographic material on the premises of the GSL.

67. smoke in the library, reading rooms, lecture halls or on the premises of the GSL.

68. make undue noise within the GSL premises.

69. engage in petty trading.

70. knowingly create a situation that unnecessarily endangers the health, safety and security of other persons;

71. cause by action, threat or otherwise, a disturbance that the student knows obstructs any activity organised by the School, or the right of other students to carry on their legitimate activities, to speak or to associate with others.

72. knowingly create a situation that endangers or threatens destruction of the property of the School;

73. knowingly use any facility, equipment or service of the School contrary to the expressed instruction of a person or persons authorised to give such instruction, or without just cause;

74. deface the trees, buildings and walls on campus with advertising or other material or notices howsoever described;
Handbook For All Students – December 2019

75. attempt to compromise the integrity of any Officer of the School through bribes or other forms of inducements to obtain a favour;

76. any student whose conduct amounts to a criminal offence may be dealt with as if that conduct amounts to a violation of this Code. This is without prejudice to the Republic instituting any criminal proceedings against him/her.

77. Students shall uphold and exhibit a high standard of civility and courtesy towards lecturers, staff of the School, towards each other.

P. GRIEVANCE HANDLING PROCEDURE

78. The School is committed to handling any student complaint in a way which:
 encourages informal resolution,
 is fair and efficient,
 treats the student with appropriate seriousness and empathy,
 is quick and consistent with a fair and thorough investigation
 Handles the matter in an impartial manner.

79. The School encourages students to take the following steps when handling complaints:
Step 1 (Informal Discussion)

80. Students should attempt to resolve all complaints first informally. Students who have concerns about should first discuss those concerns with Officers of the Unit, or the relevant academic or administrative office from where the conduct or issue being complained of is arising. Students who are not able to resolve their concerns through informal conversations with these parties may pursue a formal approach as outlined below.
Step 2 (Written Complaint/Letter to Deputy Registrar)

81. Submit the complaint in writing at the Registry, addressed to the Deputy Registrar.

82. The complaint should include the following:
 the name, index number and contact information
 A brief summary of the complaint
 Assistance or remedy required or sought for.

83. The Deputy Registrar on receipt of the complaint or grievance, shall forward it to the appropriate Unit or Officer for further information or action. Where necessary, the student will be contacted for further information. A decision on the request will then be communicated to the student. The Deputy Registrar has ten working days to respond to the complaint.
Handbook For All Students – December 2019
Step 3 (Review Request to Registrar)

84. A student dissatisfied with the response from the Deputy Registrar may request for a review of the decision. A letter for review will be addressed to the Registrar and submitted to the Registry. The matter will be re-considered by the Registrar and the decision communicated to the student. The Registrar has ten working days to respond to the complaint.
Step 4 (Appeal Review to the Director of Legal Education)

85. A student dissatisfied with the response from the Registrar may appeal for a review of the decision of the Registrar. A letter for review will be addressed to the Director of Legal Education and submitted to the Director’s Secretariat. The Director upon receipt of the complaint will minute it to the appropriate administrative or academic officers for investigation and consideration. The decision of the Director will be communicated to the student. The Director has fifteen working days to respond to the complaint.
Step 5 (Appeal to Board of Legal Education)

86. Should the student still be dissatisfied, he or she can seek relief by addressing a Petition to the Chairperson of the Board of Legal Education whose decision will be final.

87. Students shall exhaust all internal steps and remedies for resolution before petitioning the Chairperson of the Board of Legal Education.

88. The timelines set forth herein are guidelines. They may be shortened or extended by the relevant administrative/academic officer in his or her discretion. In any such event, if it has to be extended, the affected student will be notified in writing about this.

Q. DISCIPLINARY ACTIONS AND PROCEDURE

89. Any student who violates any of the rules of this Code shall be liable to the appropriate disciplinary action.

90. There shall be a Disciplinary Committee comprising three members of the academic faculty. The Director of Legal Education shall in all cases appoint one of the members as the Chairperson of the Committee.

91. The Disciplinary Committee shall investigate an allegation of misconduct referred to it by the Director of Legal Education and shall recommend appropriate sanctions.

92. The Director of Legal Education shall refer all academic related misconduct to the Disciplinary Committee.

93. A student, when invited to appear before the Disciplinary Committee, shall have the right to appear before the Committee with a lawyer of his/her choice.

94. The recommendations of the Disciplinary Committee shall be forwarded to the Director of Legal Education who shall present it to the Academic Board of the GSL for further recommendations to the Board of Legal Education.
Handbook For All Students – December 2019 

95. The decision of the General Legal Council on the sanctions imposed shall be final.

96. No person found by the disciplinary committee to have committed an offence under these rules shall refuse to comply with a sanction or sanctions imposed under the procedures of these rules.

R. SANCTIONS

97. Depending on the nature of the violating conduct, a student may :
a. be reprimanded orally or in writing; or
b. be reprimanded and suspended from the School; or c. pay a monetary fine;
d. have his/her call to the Bar deferred; or
e. be disapproved for an eventual call to the Bar; or
f. be dismissed from the School altogether without the right to re-apply.
g. For the avoidance of doubt, notwithstanding previous conferment or confirmation of an award of a certificate, standing, credits or any other qualification howsoever described, the School shall have the power to cancel or withhold or withdraw any award at any time it becomes known that: (a) a candidate had gained admission into the School with false qualifications; or (b) a candidate had impersonated someone else, or did not fulfill all academic and legal requirements for enrolment.